PPG Group Conscience Minutes
Primary Purpose Group Conscience- 10/18/16
Pascal opened meeting with Serenity Prayer
Secretary’s Report- Jenny read minutes from July
GSR Report- Cyrus report passed around district financial reports, noting that PPG has been contributing. At the district meeting he learned Intergroup needs volunteers for the office and the 12 step list. The Grapevine is coming out with a book and selling 30 packs of the magazine. Cyrus also passed around information about the upcoming February redistricting vote. We can learn more information and then PPG can vote as a group during our January GC meeting. Cyrus did not attend the fall voting conference, which is one of four events a year. There was a proposal to have a separate workshop for treatment facilities, but it puts a strain on time and resources.
Special guest, Randy R., the DCM noted the website 3b3c.org for sessions where members may discuss proposed redistricting. DCMs currently don’t have time to visit all groups. However, making more districts splits up the money a lot. He was on hand to answer questions. Also, he mentioned a new treatment center opening up trying to set up “Bridging the Gap” where newcomers out of treatment can get connected with a local AA member.
Intergroup report- Brad passed around financials and again noted Intergroup needs volunteers.
Treasurer’s Report- Kellie passed around report.
Service Rep- Elijah admitted he wasn’t entirely sure what he was supposed to do in this position and discussion ensued about the various roles of the service rep.
Literature Report- Not present
Webmaster- Cody reported things are going well.
Babysitting Report- Jay reported we need two full time babysitters.
Old Business-
Unanimously decided not to buy additional books to give out for free after discussion.
New Business-
Tyler elected new coffee captain after discussion of the responsibilities of the role.
Mitch handed over the reigns of Hospitality to Mark beginning in January. He was elected in absentia.
Pascal opened meeting with Serenity Prayer
Secretary’s Report- Jenny read minutes from July
GSR Report- Cyrus report passed around district financial reports, noting that PPG has been contributing. At the district meeting he learned Intergroup needs volunteers for the office and the 12 step list. The Grapevine is coming out with a book and selling 30 packs of the magazine. Cyrus also passed around information about the upcoming February redistricting vote. We can learn more information and then PPG can vote as a group during our January GC meeting. Cyrus did not attend the fall voting conference, which is one of four events a year. There was a proposal to have a separate workshop for treatment facilities, but it puts a strain on time and resources.
Special guest, Randy R., the DCM noted the website 3b3c.org for sessions where members may discuss proposed redistricting. DCMs currently don’t have time to visit all groups. However, making more districts splits up the money a lot. He was on hand to answer questions. Also, he mentioned a new treatment center opening up trying to set up “Bridging the Gap” where newcomers out of treatment can get connected with a local AA member.
Intergroup report- Brad passed around financials and again noted Intergroup needs volunteers.
Treasurer’s Report- Kellie passed around report.
Service Rep- Elijah admitted he wasn’t entirely sure what he was supposed to do in this position and discussion ensued about the various roles of the service rep.
Literature Report- Not present
Webmaster- Cody reported things are going well.
Babysitting Report- Jay reported we need two full time babysitters.
Old Business-
Unanimously decided not to buy additional books to give out for free after discussion.
New Business-
Tyler elected new coffee captain after discussion of the responsibilities of the role.
Mitch handed over the reigns of Hospitality to Mark beginning in January. He was elected in absentia.
Primary Purpose Group Conscience Minutes 7/12/16
-Pascal opened with the Serenity Prayer
-Jenny read the minutes from the last group conscience
-GSR Report-
Cyrus mentioned he and James attended the district meeting.
-passed around flyers and financial information for the district
-announced Cap of Texas conference is in need of volunteers
-Intergroup Report-
Brad announced upcoming events such as the “Steps Along the Frio” men’s retreat and the Bowl-A-Thon.
-intergroup is always in need of weekday volunteers
-hotline upcoming weekend
-Treasurer’s Report-
Scott reported financial information.
-some weeks contributions are significantly higher than others, perhaps someone could monitor baskets each week while they are being passed around
-Service Report-
John has all of the information for the new person he is passing the position to soon.
-Literature Report-
Stacy reported literature sales are up and that an individual donated a case of Big Books to give out at her discretion.
-people are still interested in the Grapevine
-Webmaster-
Melissa reported that things are still good.
Old Business
-Discussion about whether or to give out birthday envelopes with chips. Voted to pass them out with chips.
-Discussion about placing the chip inside the envelope when giving it to the celebrant. Voted to give envelope along side the chip.
New Business
-Stacy proposed buying a case of Big Books to hand out for free when the donated ones run out. After discussion, subject was tabled until next group conscience
Elections
Closed with a prayer.
-Pascal opened with the Serenity Prayer
-Jenny read the minutes from the last group conscience
-GSR Report-
Cyrus mentioned he and James attended the district meeting.
-passed around flyers and financial information for the district
-announced Cap of Texas conference is in need of volunteers
-Intergroup Report-
Brad announced upcoming events such as the “Steps Along the Frio” men’s retreat and the Bowl-A-Thon.
-intergroup is always in need of weekday volunteers
-hotline upcoming weekend
-Treasurer’s Report-
Scott reported financial information.
-some weeks contributions are significantly higher than others, perhaps someone could monitor baskets each week while they are being passed around
-Service Report-
John has all of the information for the new person he is passing the position to soon.
-Literature Report-
Stacy reported literature sales are up and that an individual donated a case of Big Books to give out at her discretion.
-people are still interested in the Grapevine
-Webmaster-
Melissa reported that things are still good.
Old Business
-Discussion about whether or to give out birthday envelopes with chips. Voted to pass them out with chips.
-Discussion about placing the chip inside the envelope when giving it to the celebrant. Voted to give envelope along side the chip.
New Business
-Stacy proposed buying a case of Big Books to hand out for free when the donated ones run out. After discussion, subject was tabled until next group conscience
Elections
- Coffee Captain- Shane
- Treasurer-Kellie
- Service Rep- Elijah nominated, voted to waive sobriety requirement for position
- Webmaster- Cody
Closed with a prayer.
PPG Conscience Meeting Minutes: October 2015
-Pascal opened meeting with Serenity prayer
-Jenny presented Secretary report
-GSR report-Cyrus
-will be sending report to put on the website
-has enjoyed his position, unsure when reelection will be
-would be willing to serve a full 2 year term
-has financial statement for district, minutes from district, GSO Newsletter, Grapevine report, district newsletter (passed around)
-service opportunity- planning meeting for the 70th annual state convention at Northland 11/8 from 2-4 pm
-activities- TXYPAA this week
-3B/3C archives Open House Dec 5th 10-4
-panel 66 elected at last meeting
-next meeting, District will be taking annual inventory
-Intergroup Report- Brad
-balance sheet to send around
-Austin AA website has been revamped, there is a new tab for service, events, conferences
-PPG has hotline coming up Dec 18-20th
-Treasurer-Scott
see detailed report
- 15 people on the list already taking meetings, 27 additional volunteers
- will host a get together on 11/22 to get everyone together
-would like to get people into the new jails
-Literature- Stacy
-sales are great
-48 requests for the 12X12
-halfway done with the literature report
-discussion about whether or not to sell 12X12s, voted to only carry Big Book, Study Guide and the Big Book Dictionary
New Business
-webmaster position open- Melissa decided to stay on, Milton will learn about the position
-agreed to reload past speakers
-Olivia took on new position as Childcare Coordinator
-Greg will research babysitting services
-discussion of childcare policies
-Brad is going to do the hotline- need an alternate
-Greg brought up electing a new chairperson
-wait to July to elect a chairperson
-Pascal opened meeting with Serenity prayer
-Jenny presented Secretary report
-GSR report-Cyrus
-will be sending report to put on the website
-has enjoyed his position, unsure when reelection will be
-would be willing to serve a full 2 year term
-has financial statement for district, minutes from district, GSO Newsletter, Grapevine report, district newsletter (passed around)
-service opportunity- planning meeting for the 70th annual state convention at Northland 11/8 from 2-4 pm
-activities- TXYPAA this week
-3B/3C archives Open House Dec 5th 10-4
-panel 66 elected at last meeting
-next meeting, District will be taking annual inventory
-Intergroup Report- Brad
-balance sheet to send around
-Austin AA website has been revamped, there is a new tab for service, events, conferences
-PPG has hotline coming up Dec 18-20th
-Treasurer-Scott
see detailed report
- no contributions made to entities, would like input, would like to send checks every month
- discussion about the fact $ used to be separate (babysitting, literature, etc.), would like to go back to this and sending contributions every month
- 15 people on the list already taking meetings, 27 additional volunteers
- will host a get together on 11/22 to get everyone together
-would like to get people into the new jails
-Literature- Stacy
-sales are great
-48 requests for the 12X12
-halfway done with the literature report
-discussion about whether or not to sell 12X12s, voted to only carry Big Book, Study Guide and the Big Book Dictionary
New Business
-webmaster position open- Melissa decided to stay on, Milton will learn about the position
-agreed to reload past speakers
-Olivia took on new position as Childcare Coordinator
-Greg will research babysitting services
-discussion of childcare policies
-Brad is going to do the hotline- need an alternate
-Greg brought up electing a new chairperson
-wait to July to elect a chairperson
PPG Group Conscience Meeting Minutes: July 2015
-Tim P. opened the meeting with a moment of silence
- no secretary present, Tim was able to pull up the report from his phone
- GSR Report- Wayne was standing in for Cyrus. No one went to the District meeting, due to illness. PPG is manning a table for an upcoming workshop. Next meeting, Cyrus will bring the Treasurer’s Report from District
-Intergroup Report from Karen-
Volunteers are needed from 6pm to 8am Monday through Thursday to answer the hotline. There is a 6 month sobriety requirement and volunteers must have worked the steps. Office volunteers are also needed. PPG’s next weekend to take the phones is September 18-20. The website is still in progress and the 12 step call list is currently being updated. Gary, the Intergroup manager, will be visiting groups to discuss financial information and the website.
-Treasurer report-
***See treasurer’s report for numbers***
The anniversary BBQ cost around $900, and it typically takes several months to recover from this expense. Will not have the normal contribution to Intergroup, but have donated $766 so far this year. Babysitting is $40/meeting, but the collection does not usually cover this. Spent $439 in workbooks, so the group is only about $100 off.
-Discussion about former babysitting policies and literature
-Suggestion to get a larger basket for childcare
-Literature Report-
Things are going great. Discussion about whether or not to give away Big Books. Stacy brought up people asking for 12 X 12s. Discussion ensued and it was decided to table the discussion as Stacy keeps track of the actual number of requests and presents at next Group Conscience.
-Webmaster Report-
The website is up and running. Melissa types up the emails and sends them out weekly, and she doesn’t know why some people are not getting emails still.
-Treatment Report- not present
-Discussion about taking up a collection before next anniversary to bolster savings, but it was decided it was not a big problem.
-Elections:
Coffee Captain- Elijah
Webmaster- Melissa
Treatment/Facilities- John
GC Chairperson- Pascal
Treasurer- Scott (not present)
-Tim P. opened the meeting with a moment of silence
- no secretary present, Tim was able to pull up the report from his phone
- GSR Report- Wayne was standing in for Cyrus. No one went to the District meeting, due to illness. PPG is manning a table for an upcoming workshop. Next meeting, Cyrus will bring the Treasurer’s Report from District
-Intergroup Report from Karen-
Volunteers are needed from 6pm to 8am Monday through Thursday to answer the hotline. There is a 6 month sobriety requirement and volunteers must have worked the steps. Office volunteers are also needed. PPG’s next weekend to take the phones is September 18-20. The website is still in progress and the 12 step call list is currently being updated. Gary, the Intergroup manager, will be visiting groups to discuss financial information and the website.
-Treasurer report-
***See treasurer’s report for numbers***
The anniversary BBQ cost around $900, and it typically takes several months to recover from this expense. Will not have the normal contribution to Intergroup, but have donated $766 so far this year. Babysitting is $40/meeting, but the collection does not usually cover this. Spent $439 in workbooks, so the group is only about $100 off.
-Discussion about former babysitting policies and literature
-Suggestion to get a larger basket for childcare
-Literature Report-
Things are going great. Discussion about whether or not to give away Big Books. Stacy brought up people asking for 12 X 12s. Discussion ensued and it was decided to table the discussion as Stacy keeps track of the actual number of requests and presents at next Group Conscience.
-Webmaster Report-
The website is up and running. Melissa types up the emails and sends them out weekly, and she doesn’t know why some people are not getting emails still.
-Treatment Report- not present
-Discussion about taking up a collection before next anniversary to bolster savings, but it was decided it was not a big problem.
-Elections:
Coffee Captain- Elijah
Webmaster- Melissa
Treatment/Facilities- John
GC Chairperson- Pascal
Treasurer- Scott (not present)
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PPG Group Conscience Meeting Minutes: September 2014
Karen ( intergroup ) 4 new board members election in Nov - volunteer positions avail with terms starting in January - cap of Texas conference was great success - jobs on committee avail for next convention - PPG ha hotline Nov 14-16 Treasurer – no report Treat facility — no report ( Phil ) Literature – no report GSR ( Maggie ) Area assembly in Corpus Christi – workshop on archives , grapevine , being of service . District website ( see Maggie’s report ) PIPCP luncheon for professionals ( judges /clergy ) panel on bridging the gap . How we are here to help their clients – November 7 , 11:30 – 1 pm Old biz – 0 New biz – Coffee captain — Hayden Hospitality assist — josh and Anthony Dan — presented report to group to read and digest pertaining to changes for duties of treasurer and positions related therein for an informed GC on 1.7.2015 Next agenda new item .. Proposal to change announcement about sponsors to end of meeting and change format . Brought by Brad. |
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